Central Elementary School
61 Woodside Road
Riverside, IL 60546
(708) 447-1106

Updated Accounting Procedures

Posted Jan 21, 2010 | Category: Fundraising

This information was originally posted on January 21, 2010. Please note that the article refers to events from a previous school year.

Our CPA reviewer has to stop reviewing our books due to tightened CPA audit rules.   She recommends forming an audit committee of PTO members.  Our bylaws allow for such a committee and was actually our review process a decade or so ago.  We will be requesting members as our fiscal year June 30th gets closer.

In an effort to be  a self reviewing organization, we need to tighten our cash deposit methodology.  Going forward all deposits must accompany by the Deposit Form. This Deposit Form can be found on the PTO website and in the treasurer’s blue envelope on the office.

Also the following guidelines need to be followed:

  • All cash and checks must be given to the Treasurer within 5 days of receipt.
  • No amounts are to be paid with cash receipts or personal checks to vendors or anyone who needs to be reimbursed.All payments for PTO business should be in the form of a check drawn on the PTO’s checking account.
  • Include the Deposit Form with all deposits given to PTO Treasurer.
  • Include a detailed spreadsheet listing all receipts with name, check number, and check or cash amount.